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An international import and export business based in the City of London is looking to hire a Sales Administrator to join their team.
The client offers hybrid working, 2 days in the office and 3 days from home.
Reporting to the Manager the role as Sales Admistrator will be responsible for:
- Ensure Sales Contracts and Purchase Contract are signed and exchanged between supplier and customer.
- Co-ordinate the delivery of goods from the supplier to the customer in line with terms and conditions of the contract.
- Provide all shipping information and shipping documents to customers and counterparties in a timely manner.
- Record and control all information on an Excel spread sheet and keep shipping documents in files.
- Deal with enquiries and complaints from the suppliers and customers such as delivery date adjustment, quantity adjustment and quality control in a timely fashion with professionalism.
- Maintain accurate and up to date records of all metal stock products using Excel.
- Check stock levels and usage amounts regularly, issue consignment report monthly.
- Cross check stock levels in line with current and pending orders.
- Maintain accurate records of all delivery notes, invoices and purchase orders using SAP systems.
- Record all money received and paid, and submit Payment Requests to the Accounting Department.
- Issue invoices to customers for good received in line with inventory records.
- Liaise with customers to chase late payments for invoices.
- Renew and apply Application for Transactions and monitor to make sure that our business is conducted within approved credit limit.
- Liaise with the internal Accounting Department and provide them with the necessary information.
- Providing ad hoc general administration support to the team.
Candidate Profile:
- Strong communicator
- Experience in sales administration and inventory management
- MS office skills
- Customer service skills
- Finance administration skills
- Japanese language would be beneficial but isn't essential
- SAP experience woud be beneficial
Benefits:
- 9am-5pm working hours
- 2 days in the office, 3 days work from home
- Company pension 9%
- Discretionary bonus
- Life assurance x 4
- Critical illness protection
- Private medical
- Employee assistance programme
- Gym membership
