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Project Co-ordinator
Industry: Live Events/Entertainment
Location: NW London (Hybrid - 3 days onsite)
Hours: 9.30am - 6.00pm (Mon - Fri)
Salary: up to £35k + benefits
We are looking for a Project Co-ordinator who is self-motivated with plenty of initiative who can use their ability to develop strong relationships to deliver exceptional customer service. Working proactively and collaborating with others to overcome problems and resolve issues. Our reputation for excellence requires attention to detail and a high level of accuracy combined with a natural curiosity around what makes things work.
The purpose of the Project Coordinator role is to act as a support and key coordinator for all aspects of planning and delivery of our live events and tours.
• Act at a central point of contact, manage and update all project information accurately. Ensure all stakeholders are kept up to date with changes.
• Effectively manage your own time effectively across multiple projects, running across multiple timelines and stages
• Collaborate and support project manager in all aspects of the project from stock booking to quotation, preparation to load and event support to return.
• Work closely with production, freight forwarders and our procurement team to prepare international shipping paperwork e.g. manifests.
• Use stock management system to enter and maintain all resource requirements for equipment, crew, and transport.
• Liaise with and support our operations team to ensure they have all the information to deliver high quality, prepped equipment is prepped to the prepare and load the equipment.
• Use and develop your knowledge of what it takes to put a tour or event together to build an accurate equipment list from client’s designs plots and paperwork.
• Use and develop your knowledge of the skills and crew required to build a successful team for the event or tour.
•Work with the crew booking team to identify, contact and book the crew for an event or tour.
• Highlight and pro-actively address equipment shortages. Liaise and build relationships with third party suppliers, consider all trading variables when organising sub-hires. Ensure the best deal is secured for the company.
Skills and Experience:
• Experience in the Live events industry (equipment/ rigging)
• Project management skills
• Excellent communication and organisational skills
• Technically minded creative thinker with diagnostic problem-solving abilities
• Relationship builder and team player
• Intermediate level Microsoft 365
