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We are recruiting for an experienced Executive Assistant to join a premium skincare/beauty brand on a 3 - 6 month temporary contract, supporting the General Manager. The working hours will either be 2 full days or 3 mornings a week (at least 1 day/morning in the office and the rest WFH).
Key Responsibilities
- Managing GM'sinbox; reading, prioritising, replying on behalf, drafting or editing correspondence. This will involve the handling of private and sensitive information.
- Proactive diary management, prioritising necessary meetings, gatekeeper of diaries, reorganising schedules to ensure best use of time, booking travel and accommodation and being the first point of contact..
- Ensuring that the GM meets any actions or tasks that they are committed to - i.e. commentary for board meetings, actions from previous Boards, preparing and delivering presentations
- Supporting on the creating of any documentation, presentations, slide decks, schedules/itineraries when required
- Assist with management information analytics for weekly and monthly reporting to the Board.
- Light personal tasks to include overseeing expenses or personal bookings for GM
- Adhoc admin support for Senior Management Team where required; DocuSign templates, technical assistance, meeting room/office assistance, overseeing expenses.
- Taking minutes and actions in SMT meetings, following up to ensure completion, circulating agenda beforehand.
- Escalation point for widescale issues or complaints
- Maintain accurate and up-to-date records of all expenses related to GM
- Liaison with the bank, legal professionals re private and sensitive C Suite information
Requirements and Skills
- Ideally 5+ years’ experience as a Senior EA supporting a GM
- Attitude: you will be positive, solutions-driven, a natural negotiator, and be able to proactively handle situations
- Communication skills; articulate, with the ability to build relationships with key stakeholders and suppliers
- Previous experience working with sensitive and confidential information.
- Ability to multi-task and work well under pressure and across international time zones.
- A strong decision maker.
