Executive Assistant - Charity (Part-Time)

EA to CEO - London Sport

Part Time 20 hrs pw

1 day office

Paying £40k pro-rata (£22,800) + 28 days holiday

20 hrs pw, 1 full day (7 hrs) in the office each Thursday for the SLT meeting. The rest of the hours spread across the other 4 days but from home.

About London Sport

London Sport is a charity working to ensure more Londoners live longer, healthier and happier lives through being active.

Supported by Sport England and the Mayor of London, we collaborate with those who share our vision, running and supporting projects that help children, young people and the least active adults embed sport and physical activity into their lives.

The Role

We are looking for a highly organised and proactive individual to take on the role of Executive Assistant to CEO, who will help us achieve our organisational objectives by delivering high-level support to our Chief Executive Officer (CEO) and Board of Trustees.

You’ll be reporting to the Head of Governance.

What you’ll do:

• Provide proactive executive support to the CEO including day-to-day diary management, responding to emails and other communications, organising travel and similar administrative requests. You will also be managing the smooth running of our action focused Senior Leadership Team, setting agendas, capturing actions and updating reporting requirements.

• Be a point of contact for the CEO’s key strategic partners (i.e. the Greater London Authority, London Councils and Sport England).

• Assist the CEO, and other senior staff, with internal and external communications, ensuring they are well-prepared for meetings and engagements. Includes responding to opportunities, drafting briefs, creating presentations and speaking notes.

• Provide secretariat to the Board and all Sub Committees including diarisation.

• Administer and champion the online Board portal and providing other governance-related support as required.

• Build excellent working relationships with the SLT, Finance, People & Governance Directorate and other colleagues across the organisation to support the work of our CEO and Board and promote collaboration and cooperation across teams.

Who you are:

• You have excellent organisational skills; to manage multiple and sometimes competing demands, to prioritise and meet deadlines often under pressure, with the ability to understand and anticipate needs to ensure appropriate outcomes.
• You are able to work confidently and professionally at a senior level and interact with Trustees.
• You understand the nature of a CEO's work, have sound judgement and are able to exercise tact and sensitivity with due regard for confidentiality and organisational priorities.
• Experience working as an EA to a CEO or member of a senior leadership team desirable, but not essential.

• You have strong interpersonal skills, a confident communicator, adept at building
• You have advanced administrative skills; including setting agendas, collating and disseminating papers, creating accurate minutes, maintaining action registers and ensuring actions are followed up.
• Advanced Microsoft suite skills including Outlook, 365, Word and PowerPoint. BoardEffect portal and Adobe Acrobat skills are also desirable
• You have practical knowledge of how Boards operate, preferably gained in a charity or similar environment, which includes the annual governance cycle.
• You have lived experience of day-to-day life in London

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.