Location: Madrid, Spain

Reports to: Key Family Member

Competitive salary based on experience, with additional benefits.

A prestigious private family office in Madrid is seeking a highly organized and proactive Executive Assistant to work closely with a key family member. The role demands discretion, professionalism, and trust, as you will handle a wide variety of personal tasks and confidential matters. The ideal candidate will be resourceful, detail-oriented, and capable of managing both personal and professional priorities in a fast-paced environment.

Key Responsibilities:

Manage personal schedules, including appointments, travel arrangements, and social engagements.
Act as the primary point of contact for the key family member, managing communication, including emails, phone calls, and correspondence.
Oversee calendar management, ensuring all commitments are prioritized.
Prepare and maintain confidential documents and reports.
Manage filing systems in conjunction with the family office team, to ensure quick and easy access to important information.

Travel Coordination:

Plan and coordinate international travel arrangements, including flights, accommodations, itineraries, and ground transportation.
Handle visas, passport renewals, and other travel documentation.

Project Management:

Assist in managing family projects, including renovations, real estate, and other personal investments.
Coordinate with the in-house family office team, contractors, service providers, and other professionals to ensure timely completion of projects.
Provide research and recommendations on family-related initiatives.
Liaise with accountants, lawyers, and financial advisors on personal financial matters as needed.

Skills and Qualifications:

Bachelor’s degree or equivalent experience preferred.
Minimum of 5 years of experience as an Executive Assistant or Personal Assistant in a high-profile or private family office setting.
Native or fluent in Spanish and English; other languages are a plus.
Exceptional organizational and multitasking skills, with attention to detail.
Ability to work independently, anticipate needs, and make sound decisions.
Strong written and verbal communication skills.
Highest level of discretion and confidentiality.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), project management tools, and other relevant software.

Additional Requirements:

Flexibility to travel and work outside regular hours when required.
A strong understanding of Madrid and international travel logistics.
Valid driver's license is preferred.

If you would like to find out more about the role, please send a (preferably Word) copy of your latest CV