EXECUTIVE ASSISTANT We are seeking a passionate, proactive, and detail-oriented Executive Assistant to support senior leadership at a prestigious university in London. The ideal candidate will have experience managing busy and complex diaries, a flexible and collaborative approach, and a proven ability to deliver on various objectives quickly and efficiently. EXECUTIVE ASSISTANT ROLE:

Providing top-quality executive assistant and administrative support to the Head of the Department of Management and Entrepreneurship
Recruiting, developing, and line managing the PA, Departmental Administrator, and additional temporary or agency staff for specific events or peak workloads
Acting as the lead contact for the HR recruitment process, including arranging schedules, paperwork, RTW checks, working with Staff and Recruitment Hubs, managing TalentLink, and arranging interviewer training
Providing Executive Assistant support to all academic faculty to assist with research, teaching, and administrative duties
Scheduling and organising conferences, events, workshops, seminars, meetings, and appointments, including booking venues, catering, speakers, and preparing health & safety and other documentation
Preparing and formatting digital content, documents, PowerPoint slides, and conference materials in line with the School’s branding and visual identity
Organising visits and trips, researching and planning travel and itineraries, carrying out risk assessments, travel checks, and ensuring insurance and health provisions are in place
Managing visits from co-authors, conference speakers and participants, visiting researchers, and other external academics
Prioritising, anticipating, and making judgement calls about the urgency of issues, meetings, and requests, rescheduling and reorganising as necessary
Compiling, processing, and following up on expense claims, raising and topping up purchase orders, setting up new suppliers, journaling funds, and monitoring casual workers and pay
Representing the Department on the Business School Health & Safety Committee and following up on actions required in the Department
Co-maintaining and monitoring departmental budget spreadsheets for seminar, recruitment, and research budgets, resolving variances and queries

EXECUTIVE ASSISTANT ESSENTIALS:

12 months experience working as an Executive Assistant or Personal Assistant
Experience working in education

EXECUTIVE ASSISTANT BENEFITS:

Ability to work hybrid

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.