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Are you an organised, proactive, and professional individual looking to provide top-tier support to senior leaders? Join my client as an Executive Assistant and play a vital role in assisting their Executive Team. Reporting to the Senior EA/Manager you will be part of the secretariat team committed to supporting the Executive office, ensuring everything runs smoothly. This is a varied role which will suit someone who enjoys a fast paced environment. The ideal candidate will have a calm professional demeanour with the ability to prioritise work, ask for assistance when needed and willing to contribute to the well being of the team.
Key Responsibilities:
- Provide comprehensive support to Executive members, including diary management, inbox organisation, and travel arrangements.
- Organise and service meetings, committees, and away days, and minute-taking.
- Draft high-quality correspondence, presentations, and briefing notes for the Executive Team.
- Act as the first point of contact for internal and external enquiries, resolving issues or escalating as needed.
- Manage key projects and ensure timely reporting on outcomes.
- Maintain databases, spreadsheets, and evaluation systems for effective decision-making.
- Liaise with Professional Services teams to monitor budgets and create reports.
- Support high-level partnerships and stakeholder engagement.
What We’re Looking For:
- Strong organisational and communication skills.
- Experience with diary management, meeting coordination, and minute-taking.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office and database management.
- A team player with a proactive approach to problem-solving.
Why join this team?
At this University, you’ll work in a collaborative environment that values innovation, diversity, and sustainability. There are opportunities for professional development and the chance to contribute to exciting educational and industry partnerships.
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
