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Robert Half has partnered with a well established and highly respected financial services firm, seeking a professional, detail-oriented, and highly organised Team Assistant to support senior operational team and ensure the efficient running of office environment.
Key Responsibilities
Core Responsibilities:
- Serve as the first point of contact for all incoming calls, handling inquiries, directing calls, and providing essential company information as needed.
- Oversee the front of house and reception area, ensuring a welcoming and professional environment for guest and employees.
- Maintain an organised and tidy office, including the kitchen, meeting rooms, storage areas, and communal spaces.
- Manage office supplies inventory and place orders as required.
- Regularly liaise with office suppliers and vendors, conducting annual reviews to maintain cost efficiency and operational effectiveness.
- Coordinate meeting room schedules, manage booking requests, and assist with the smooth execution of internal meetings and events.
- Provide support to the senior operational team, including assistance with internal events and other ad-hoc administrative tasks.
- Implement office procedures to ensure a seamless and productive work environment.
Additional Duties:
- Assist the front office team with travel arrangements and logistics when required.
- Provide ad-hoc Executive Assistant support to Managing Directors as needed.
- Offer additional administrative support to the senior operational team as required.
Qualifications & Experience:
- 1-2 years of experience in a corporate or professional office environment
- Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel)
- Exceptional written and verbal communication skills
- Strong organisational skills and ability to manage multiple tasks in a fast-paced setting
- A proactive, solutions-oriented approach to challenges
- Discreet and detail-oriented with a focus on quality
Key Competencies:
- Commercial Awareness
- Delivery and Results Focused
- Self-Leadership and Accountability
- Growth and Development Mindset
- Risk Management and Quality Focus
- Strategic Thinking and Problem-Solving
- Global Perspective and Collaboration
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.
