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Our client a leading a leading independent financial Services Company based in Central London is recruiting an Executive Assitant/ Team Manager to join the established team.
The ideal candidate will be a Senior Executive Assistant with excellent team management capabilities, including the management of a small team of direct reports including Office managers, PA’s and support personnel.
The purpose of the Executive Assistant role is to directly support the CEO and Operations Manager, and manage a team of executive assistants, and support personnel.
The role is fully based onsite at our client’s Central London office.
Key Responsibilities:
Executive Support:
- Provide high-level administrative support to the CEO and Operations Manager.
- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Oversee the planning and booking of all travel arrangements for the CEO, including flights, accommodation, and chauffeurs.
- Prepare and amend documents/ correspondence, communications, presentations and other documents for the CEO.
- Facilitate communication and ensure follow-up on action items for the Executive Team.
- Provide weekly team reports to the Operations Manager, summarising key achievements, challenges and upcoming priorities.
- Oversee the scheduling and coordination of private drivers for the CEO
Team Management
- Lead and manage the Executive Assistant team, providing guidance, support and professional development opportunities.
- Oversee the distribution of tasks and ensure timely completion of all administrative tasks.
- Implement and maintain efficient office systems that will help support the Executive Team.
- Monitor the performance of the Team and provide constructive feedback to team members.
Role Requirements:
- Proven experience in a similar role.
- Experience in a similar role
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal skills.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively within a team.
- Proficiency in MS Office packages.
- Self-motivated with the ability to problem solve effectively.
- Excellent Attention to detail.
- Strong proficiency in business administration and confidentiality.
- Strong leadership and team management abilities.
- A minimum of 3 year of EA experience within Financial Services is preferable.
