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A well known Engineering company are looking for a temporary Executive Assistant to support them until early June, with the possibility of extension.
The role will be based in their London office and offers hybrid working with this individual expected to be in the office 2-3 days a week.
Duties will include:
Providing an efficient EA support to the Chief Digital Officer, along with 4 other senior leaders. Duties will include but are not restricted to:
- Complex diary management, organising meetings and appointments, being able to adapt at short notice to changing priorities.
- Arranging complex international and domestic travel, transport, accommodation, and visas when required.
- Arranging client/ partner/ supplier/ staff meetings when CDO is travelling, producing detailed itineraries.
- Complete monthly expenses.
- Act as a conduit between the Digital team and CDO.
- Tracking and reminding the Senior Members of staff of important tasks, actions, and deadlines.
- Compiling and preparing reports, spreadsheets, presentations, packs, and correspondence.
- Monitoring and reporting on timesheets, PDR appraisals and other group requirements.
- Monthly update / chase of annual leave trackers.
- Build and maintain relationships globally, including the senior management teams and their respective EAs/PAs.
Requirements
- Experience working with global teams.
- Able to work well under pressure and prioritise workload, while managing multiple tasks.
- Professional and confident manner.
- Can be trusted to always maintain confidentiality.
- Organised and efficient.
- Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel.
- Flexible, approachable, and willing to pitch in with all tasks and step away from routine when the pressure is on.
- Positive proactive approach.
- Excellent administration and communication skills.
- Excellent knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams).
- Good time management skills with ability to work to deadlines.
- Relevant experience in a similar position.
