- High-level diary management – scheduling meetings, coordinating appointments, and ensuring time efficiency
- Complex travel arrangements – managing itineraries across multiple time zones
- Inbox management & client communication – acting as a gatekeeper and ensuring smooth correspondence
- Prioritization & execution – handling action points proactively, allowing the CEO to focus on business growth
- Stakeholder & client relations – serving as a primary point of contact with UHNW clients and high-profile partners
- Document preparation – drafting reports, presentations, and maintaining records
- Team support – assisting with board meetings, document filing, and administrative tasks
- Operations support – contributing to office setup, contracts, onboarding, and operational growth
- 6+ years of C-suite Executive Assistant experience
- Family office experience within a professional setting
- Proven track record working with UHNW individuals
- Meticulous organization and ability to prioritize effectively
- Outstanding written and verbal communication skills
- Tech-savvy, with proficiency in Microsoft Office Suite and other productivity tools
- Personable, engaging, and professional demeanour
- Ability to handle sensitive information with discretion and professionalism