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Executive Assistant - City - £50,000 - 55,000
Hybrid working (3 days a week in the office, 2 days a week working from home), hours are 09:00-17:30
Wise May are looking for an Executive Assistant to join our client, a Law firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.
Duties to include:
- Assist with managing the MD’s and COO’s diaries and arranging appointments( internal and external)
- Coordinate logistics for meetings, including preparing agendas and minutes
- Manage administration of meetings, including collation of documentation required
- Arrange conference calls, meetings, lunches and dinners
- Handle confidential documents and communications with discretion
- Providing general typing or document work as required
- Manage electronic filing systems with occasional use of the firm’s practice management system
- Facilitate smooth communication between internal departments and members of senior management team
- Conduct research and compile data, reports and presentations to inform decision-making by senior leadership
- Liaise with clients and business guests with professionalism and courtesy
- Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering
Skills:
- The ability to manage and prioritise multiple tasks running in parallel with tight deadlines
- Ability to interact with people at all levels
- Experience of working in a fast-paced environment with multiple priorities
- Attention to detail
- Excellent verbal and written communication and interpersonal skills
- Strong and consistent administrative and organisational skills
- A team player who is confident sharing information across a broader team
- Excellent IT skills with fast and accurate typing
- Ability to stay calm under pressure
- Sensitivity and discretion handling employee and business data and information
Benefits:
- Hybrid (3 days in the Office, 2 days working from home)
- 25 days annual leave
- Office closure at Christmas
- Health and Life Insurance
- Pension
- Mind Up - Mental Health Wellbeing
- Exercise classes once a month
- Regular socials
- Lunch & Learns
