Executive Assistant - City - £50,000

Hybrid working, 09:00-17:30

Wise May are looking for an Executive Assistant to join our client, a legal firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.

Duties to include:

Assist with managing the MD’s and COO’s diaries and arranging appointments, internal and external
Coordinate logistics for meetings, including preparing agendas and minutes
Manage administration of meetings, including collation of documentation required
Arrange conference calls, meetings, lunches and dinners
Handle confidential documents and communications with discretion
Providing general typing or document work as required
Manage electronic filing systems with occasional use of the firm’s practice management system
Facilitate smooth communication between internal departments and members of senior management team
Conduct research and compile data, reports and presentations to inform decision-making by senior leadership
Liaise with clients and business guests with professionalism and courtesy
Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering

Skills:

The ability to manage and prioritise multiple tasks running in parallel with tight deadlines
Flexible as regards to time and duties
Flexibility towards new technologies and changes in working practices
Ability to interact with people at all levels
Experience of working in a fast-paced environment with multiple priorities
Good attention to detail. Accurate and thorough
Excellent verbal and written communication and interpersonal skills
Strong and consistent administrative and organisational skills
A team player who is confident sharing information across a broader team
Excellent IT skills with fast and accurate typing
Consistency
Ability to stay calm under pressure
Sensitivity and discretion handling employee and business data and information

Benefits:

Hybrid
25 days annual leave
Office closure at Christmas
Health and Life Insurance
Pension
Mind Up - Mental Health Wellbeing
Exercise classes once a month
Regular socials

We would be keen to speak with anyone who has experience with diary management, travel arrangements and expenses.