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A prestigious Investment Management company are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to a C-Suite executive and his direct team.
This pivotal role demands a candidate with exceptional attention to detail, a minimum of five years of experience as an Executive Assistant, and at least three consecutive years supporting senior executives in private equity or investment banking.
Hours: 8:30am-6pm (can leave early on quiet days)
Hybrid working format: 1-day WFH
Location: London
Key Responsibilities
Calendar Management: Skillfully manage complex and accurate calendar scheduling across multiple time zones for internal/external meetings and Teams conference calls.
Travel Coordination: Organize international and domestic travel using platforms such as Reed & Mackay, including flights, accommodation, airport transfers, and comprehensive travel itineraries.
Meeting and Event Planning: Coordinate on-site and off-site meetings, as well as occasional event planning duties.
Communication Management: Handle incoming calls and messages efficiently, ensuring timely follow-ups.
Visa and Travel Documentation: Process visa requests and manage international travel documentation requirements.
- Expense and Invoice Management: Manage weekly expenses and invoices using systems like Concur with accuracy and timeliness.
- Presentation Support: Assist with creating PowerPoint presentations and preparing meeting materials.
- Team Collaboration: Act as a liaison between the executive and internal/external stakeholders to ensure seamless communication.
- Administrative Projects: Support ad-hoc office projects in collaboration with the broader administrative team.
Qualifications and Requirements
- Executive Assistant Experience: A minimum of five years of experience as an Executive Assistant, with a proven track record of supporting senior executives. Expertise: At least three consecutive years in the same role at a private equity fund or investment bank, demonstrating stability and in-depth understanding of these fast-paced environments.
- Attention to Detail: Exceptional organizational and detail-oriented skills to ensure flawless deliverables and efficient task execution.
- C-Suite Support Expertise: Demonstrated success supporting C-Suite executives or senior-level management, showcasing discretion, professionalism, and adaptability.
- Communication Skills: Outstanding written and verbal communication skills, with professional English grammar and style.
- Tech Proficiency: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
- Flexibility and Adaptability: Ability to manage tasks across time zones, accommodate flexible working hours, and thrive under tight deadlines.
- Team Collaboration: Strong interpersonal skills and the ability to build and maintain lasting professional relationships across teams and geographies. Professionalism: A polished, professional demeanor with a client-first approach and a commitment to excellence.
