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Executive Assistant to CEO plus team - £55K-65K plus bens. West End.We have an outstanding opportunity for an EA who is currently supporting at Director or C-Suite level and who thoroughly enjoys variety and wants to grab the opportunity of a lifetime!This role is supporting a dynamic CEO and team of Directors with light touch office management duties and we are looking for an individual who has an excellent work record, keen attention to detail and is anticipatory and willing and who thrives on variety of task.The role is working in a global, highly successful business and 60% of the position will be working for the CEO providing exceptional EA services. Additionally supporting light touch for 6 other stakeholders (ad hoc travel/expenses) and providing some office management support.The role is fast paced and you must be hands on and willing to use your initiative and some international travel may be required, joining the CEO. (5% a year). (When your Principal is on-site, you will be working 4 and 1 days in the office and when not, 3 and 2 from home). Weekend availability is essential for the CEO, but very light touch.Duties outlined below, (*but not limited too).EA to CEO and team
- Provide a high level of administrative and secretarial support directly to the CEO, using executive maturity and independent judgment, discretion, business insights, and perspectives to pro-actively identify and anticipate needs.
- Calendar/Diary Management. Provide strategic diary management, inbox management & prioritisation and time planning support. Exercise a sense of priority and awareness for high impact meetings, and urgent business needs and ensures follow[1]up.
- Meeting Management. Schedule, coordinate & facilitate meetings/appointments, conferences and events. Support with related meeting minutes/notes/agendas where required, ensuring seamless execution and timely follow-up. As and when required, prepare CEO for upcoming meetings (creation & issuance of meeting packs/briefing documents), including interaction with Board members and liaising with the Corporate Secretarial department.
- Travel Management. Oversee and manage complex travel arrangements & itineraries (e.g., accommodations, transportation, security). Create detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity, manage all travel logistics and maximizes trip itineraries & support with preparing required visa entry documentation where applicable.
- Expenses. Process detailed expense reports for the CEO's expenditure to deadline and with accuracy (experience with Workday desirable).
- Event Coordination. Assist with events management and functions when required.
- Perform any other duties as directed by the CEO & support additional duties as assigned from time to time, including administrative scope for the London leadership team.
- Office Facilities Coordination
- Manage general office administration & operations , including building access & protocols, office maintenance activities, inventory management, compliance with H&S/environmental regulations, vendor management & office documentation control.
- Will be required to perform ad-hoc reception duties in the absence of the office receptionist
Overall, this is an exciting role where no two days are the same. You have a real chance to make an impact and join an amazing business. You could be the step up candidate, hungry to make that leap to work for a CEO, or indeed already be supporting a CEO and team and used to the pace and requirements in this outstanding global business.The role is not a traditional EA to CEO. It's an opportunity to roll up the sleeves and really get involved in the business and implement your own ideas and support your CEO and team and wider firm to the fullest.Apply today for immediate screening.
