Executive Assistant to Director (Property and Mortgage Focus)

Location: Southend & The City of London (1 Work-from-Home Day Available)

Benefits:

• One work-from-home day per week.
• Health Insurance with gym membership discount.
• 20 days holiday, plus bank holidays, plus three days over Christmas and one year for every full year of service up to 25 days.

This role is the perfect opportunity for someone looking to work in a busy boutique office in the City of London. You will have the chance to be working under a motivated and proficient Principal while being part of a sociable team.

We are looking for a highly organised and proactive EA to support the Principal in managing a growing diverse property portfolio. This fast-paced role involves overseeing, purchases, buy-to-let mortgage applications, coordinating property maintenance, handling administrative tasks, and ensuring smooth day-to-day operations. The ideal candidate will have a strong background in property or mortgage broking and exceptional discretion in handling confidential matters.

Experience:

• Minimum 5 years of experience in an Executive Assistant role would suit someone with experience in any of the following; a real estate company, mortgage broker or solicitor firm.
• Strong ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent organisational and communication skills with a proactive approach.
• The ability to use initiative and manage problems without having to await direction.
• Being able to work independently and as part of a team.
• Comfortable working in a fast-paced, high-pressure environment with shifting priorities.
• Flexibility to travel between Southend or surrounding areas and London as needed.
• A driving license and access to own vehicle is preferred but not mandatory.

Duties:

Property & Mortgage Support

• Manage and oversee all buy-to-let mortgage applications, ensuring timely submission of property schedules and confidential documentation.
• Arrange surveyor visits and follow up with brokers on mortgage progression, refinancing, and acquisitions.
• Liaise with letting agents to ensure property maintenance issues are resolved efficiently and cost-effectively.
• Conduct property inspections, provide reports with findings, and coordinate contractor visits when necessary.

Investment & Acquisition Assistance

• Inspect potential investment properties and compile visual and written reports for the Principal’s assessment.
• Draft heads of terms and offer letters for property acquisitions.
• Log and track new leads from the Principal’s inbox, updating the team via the company CRM.
• Proactively schedule and ensure the Principal meets with agents regularly to maintain a strong pipeline of investment opportunities.

Personal & Administrative Support

• Assist with various personal matters for the Principal as required.
• Handle payments for office and property-related expenses.
• Ensuring office supplies are stocked.
• Manage the Principal’s inbox, diary and appointments.
• Provide high-level administrative support to ensure efficiency in all aspects of business and personal responsibilities.

Licence/Certification:

A full, valid driver’s license (preferred)