Executive Assistant To The Mayor

Executive Assistant to the Mayor

Newham

29/hr

Start date: ASAP

Full time: Mon - Fri - 36/hrs a week

Hatched Recruitment is working closely with the local authorities and we are looking for a Executive Assistant to the Mayor in the Newham area. 3 - 6 months contract. Must have experience with EA previously or EA to local authorities.

Overall Purpose of Job

* Working with minimal supervision, but as an integral cog in the Mayor's Office team, to provide high-level administrative support service to the Mayor.

* Enabling the Mayor to make best use of her time and maximise her impact by managing her complex and changing diary accurately and in a way that reflects her priorities and her preferred ways of working, ensuring all the relevant arrangements are in place for any work meeting or event and that the Mayor is appropriately accompanied and briefed.

* Supporting the Mayor with other administrative tasks, eg managing inboxes, recording gifts and hospitality, managing sign-off of key decisions, drafting short letters, applying for annual parking permits, etc.

* Liaising with other members of the Mayor's Office team to ensure that collectively we provide seamless support, including by keeping them abreast of the Mayor's schedule and forward plans, and by triaging and highlighting issues coming into the office, including through the MayorPA inbox.

* Working closely with the Cabinet, Chief Executive, Corporate Leadership Team, Chief Executive & CLT Support and others within the organisation, to co-ordinate diaries and plans efficiently to support the effective running of the council's business.

* Presenting a professional, helpful and positive point of contact on behalf of the Mayor and her office at all times to colleagues, residents and community groups, and a wide range of senior stakeholders/partners and their offices, including regional national leaders, in person when they come for meetings and on the phone or in emails.

EXPERIENCE

* Experience of providing senior level executive support

* Experience of working with or having had some engagement with politicians

* Experience of operating in a busy, demanding and pressurised environment

* Experience of dealing with a busy and complex diary and inbox

* Experience of handling confidential information sensitively

KNOWLEDGE

* Reasonable knowledge and understanding of local government including the directly elected mayoral model.

* Good understanding of customer care and quality standards.

* Awareness of the functions and services of local authorities and the issues facing them, together with the legal, financial and political context of public sector management