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- Location: East London
- Job Type: Temporary
- Hybrid Working - 4 days In Office 1 day Work from Home
We are seeking a Temporary Executive Assistant to provide comprehensive business, administrative, and personal support to the Vice-Principal. This role is ideal for someone who excels in a dynamic, fast-paced environment and possesses strong organisational and communication skills.
Day-to-day of the role:- Act as the first point of contact for all communications for the Vice-Principal, managing both their shared mailbox and incoming correspondence efficiently.
- Manage the Vice-Principal’s diary, ensuring it is up-to-date and reflects changing priorities, and liaise with relevant parties to negotiate and organise schedules.
- Organise meetings, including booking venues, arranging hospitality, transport, and accommodation, and distributing agenda and supporting papers as required.
- Manage travel itineraries, including booking travel and accommodation.
- Provide administrative and secretarial support for meetings, which includes preparing agenda papers, taking minutes, and following up on actions. Also responsible for inviting and hosting external guests.
- Support the production of reports, business papers, spreadsheets, and presentations.
- Undertake financial administration tasks such as procurement, raising purchase orders, and processing expense claims, ensuring compliance with financial regulations.
- Work collaboratively within a small team to maintain high standards of operation under the direction of the Office Manager.
- Handle general office support tasks, which may include ad-hoc projects, processing invoices, collecting post, providing reception cover, monitoring office supplies, and covering for absent colleagues.
- Proven experience in an administrative or personal assistant role.
- Strong organisational and time management skills, with the ability to prioritise effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience in handling confidential information with discretion.
- Ability to work independently and as part of a team.
- Hourly Rate: £21.41 to £25.00 per hour PAYE
- Opportunity to work in a dynamic and supportive environment.
- Exposure to high-level administrative operations.
To apply for this Executive Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.
