Executive Business Assistant

An exciting opportunity has arisen for a highly organised and proactive Executive Business Assistant to join a dynamic, fast-paced team within the Corporate and Investment Banking Operations division. This role offers the chance to provide critical administrative support to senior-level stakeholders in a corporate environment, based in the vibrant location of Canary Wharf. The successful candidate will be rewarded with a competitive salary of £220 per day.

• Opportunity to work in a dynamic, fast-paced team
• Critical administrative role supporting senior-level stakeholders
• Competitive salary of £220 per day

This role is based in the Corporate and Investment Banking (CIB) Operations division and offers an opportunity to join a dynamic, fast-paced team. The Executive Business Assistant will provide critical administrative support to 2 Managing Directors, 3 Executive Directors, and a small team. This is an on-site role based in Canary Wharf, with a requirement to be in the office five days a week. The role is ideal for someone with excellent organisational skills, the ability to handle multiple tasks, and a proactive approach to supporting senior-level stakeholders in a corporate environment.

• Diary Management: Coordinate and manage complex diaries for multiple senior executives, ensuring efficient scheduling and time management.
• Travel Arrangements: Organise comprehensive travel plans, including booking flights, hotels, and transportation while adhering to corporate travel policies.
• Expense Management: Process and reconcile expenses in a timely manner, ensuring accuracy and compliance with company policy.
• Meeting Coordination: Arrange meetings, including securing rooms, preparing agendas, managing logistics, and coordinating technology needs for both internal and external events.
• Administrative Support: Handle incoming calls, correspondence, and emails, prioritising and escalating items as necessary to support effective communication and workflow.
• Document Preparation: Assist with the preparation of presentations, reports, and other documents as required by the team.
• Liaison Role: Act as the central point of contact for the team, liaising with internal departments and external stakeholders to facilitate seamless communication and coordination.
• Office Management: Support general office management tasks, including supply orders, facilities coordination, and other administrative duties as needed.

• Experience in Executive Assistance: Prior experience supporting senior executives in a fast-paced environment, preferably within banking, financial services, or corporate operations.
• Strong Organisational Skills: Demonstrated ability to manage multiple tasks and prioritise effectively, with an emphasis on attention to detail.
• Excellent Communication: Strong written and verbal communication skills, with the ability to interact professionally with colleagues at all levels.
• Proactive and Resourceful: Ability to anticipate needs, resolve issues independently, and take initiative in ensuring smooth day-to-day operations.
• Proficient in Microsoft Office Suite: Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
• Adaptable and Flexible: Comfortable with changing priorities and able to work under pressure to meet deadlines.
• Time Management: Effective time-management skills, with the ability to handle competing demands and deliver quality work within deadlines.

What sets this company apart:

This position offers an excellent opportunity for a driven individual to build on their executive support experience within a leading financial institution. The team values collaboration, efficiency, and professionalism, providing a supportive and inclusive environment for all members. Based in the vibrant location of Canary Wharf, this role offers the chance to work in a dynamic, fast-paced setting where no two days are the same.

What's next:

Ready to take the next step in your career? Apply now!

Apply today by clicking on the link. We look forward to receiving your application!

We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line.