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Executive assistant
Executive Support Assistant

Executive Support Assistant

Reed

Posted 13 hours ago, valid for 14 days

London, Greater London NW11 9NN, England

£35,000 - £42,000 per annum

Part Time

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Sonic Summary

The Executive Support Assistant position is located in Hendon and is a temporary assignment until March 2025.
This role requires 2-3 years of relevant experience in administrative support and office management.
The job entails providing comprehensive administrative, secretarial, and specialist support to the Executive Office.
Responsibilities include arranging meetings, preparing reports, maintaining administrative systems, and supporting projects for the UET.
The salary for this position is £25,000 to £30,000 per year, depending on experience.

Job Title: Executive Support Assistant

Location: Hendon

Duration: Temporary assignment until March 2025 initially

Hours: 35.5 hours per week, actual daily hours by arrangement

Reporting to: Head of Executive Office/Executive Assistant

Overall Purpose:

Provide administrative, secretarial, and specialist support as part of the Executive Office. Work flexibly and co-operatively with team members to ensure a consistent service and supportive environment for all members and visitors. The primary purpose is to provide efficient and effective administrative support for the Executive office.

Principal Duties:

Arrange appointments, meetings, room bookings, hospitality, and travel.
Prepare reports and presentations, collate and distribute meeting materials, and gather data as required.
Maintain effective administrative systems for tracking workflow and retrieving archives.
Support the Head of Executive Office in projects for the UET.
Act as a key contact for visitors, providing a professional and welcoming environment.
Provide secretariat support, including organizing and coordinating committees and working groups.
Liaise with technical staff, CCSS, and suppliers for IT hardware, software, and peripherals procurement.
Ensure current and future equipment needs are met, including office supplies.
Assist with updating and maintaining websites.
Support internal and external visits for members, arranging programs for visitors.
Provide office management/administrative support, including managing emails, diaries, and document storage.
Support projects and ad hoc tasks as requested by the Head of Executive Office and UET.

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