Personal Assistant

Reed Secure is a specialist provider of permanent, contract, temporary and outsourced recruitment solutions for security cleared professionals.

We require a Personal Assistant for Fleet Services and VRES to cover an existing workload within Metropolitan Police, based in Various locations including Perivale, Marlowe House, Charlton Car Pound, and Paragon Workshop (Hybrid working – Subject to Director’s movements)

This is an interim position for an initial 6 months with the potential to be extended, dependent on workload.

Job Purpose:

• Working closely with the Director of Fleet / VRES and wider SMT to provide effective administrative support and ensure the office is run efficiently run.
• Manage information with discretion and confidentiality.
• Act as the single point of contact for equipment and store management.
• Manage diaries, emails and dealing with telephone enquiries including re-directing, taking messages and transferring calls as appropriate; provide answers to enquiries.
• Manage all arrangements for the annual VRES conference.
• Arrange meetings and preparing meeting packs.
• Take minutes at complex meetings and chase actions.
• Manage SMT leave arrangements.
• Undertake research and analysis as required.
• Assist with HR / Finance / Resource planning at the Portfolio level.
• Build productive working relationships others including, SMT members and external parties to nurture effective working relationships and networks.
• Undertake any other ad hoc admin duties as required.
• Draft letters of appreciation on behalf of the Director.  
• Expect to be working to deadlines in a multi-tasking environment.

Skills and experience needed to be successful in this role:

• Ability to manage own workload including the effective prioritisation of tasks and the ability to work using own initiative.
• A flexible approach to providing support for a number of different projects or business service requirements.
• Ability to research, handle and analyse information and data.
• Experience of playing an active role in working as a team to deliver results.
• Experience of communicating successfully to a range of audiences verbally or through reports and presentations.
• Evidence of well-developed organisational skills, including maintaining information systems to deliver high quality work and meet deadlines.
• A competent user of the MS Office IT package, email and the internet.
• An understanding of MOPAC and organisational governance structures, strategies and working practices.
• Show commitment to service delivery and be customer focussed.
• Able to demonstrate integrity, work with discretion and respect confidentiality.
• A sound knowledge of Microsoft Word and Outlook; excellent organisational abilities; good communication and inter-personal skills; a flexible approach to work with the ability to work on your own initiative and within a team and the ability to maintain confidentiality.

This role offers a competitive salary of £19.97 per hour PAYE / £25.37 per hour Umbrella (Inside IR35) and you’ll be working via Reed who offer great benefits such as discounts, cashback offers and more as well as weekly pay.

Any offers would be subject to CTC Metropolitan Police vetting and right to work checks.

Please apply now and join us in loving Mondays!