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- Managing Directorsā diaries, including booking meeting rooms as well as working closely with other Personal Assistants to coordinate plans
- Promoting and helping organise extra-curricular activities
- Completing ad hoc projects as required by the Directors
- Creating and distributing agendas and meeting minutes before and after meetings
- Drafting emails, memos and any other company forms for review and subsequent distribution
- Collating, formatting and binding presentation packs and reports where required
- Coordinating events and entertainment for the Directors and, in some cases, the wider team
- Maintaining a well-structured filing system and assisting others with implementing best practices
- Completing expenses, managing invoices and making payments using IFS systems
- Attending and contributing to monthly admin meetings, and subsequent actioning of any items raised
- Covering the reception desk on a rota basis, greeting internal and external clients
- 2+ years of experience in a PA/EA/TA position
- Experience managing conflicting deadlines and prioritising
- Experience managing a busy diary and calendar for a director
- Enthusiasm and a ājust get it doneā mentality
- Exceptional attention to detail
- Strong communication skills and confidence dealing with stakeholders of all levels
