TEAM ASSISTANT / EXECUTIVE ASSISTANT A renowned global financial company is seeking an Assistant to join their Engineering division to support managing directors and team members. The Assistant role sits within a group of assistants supporting various bankers or engineers based in London and across the region. The assistant will be provided with full training alongside ongoing support from their supervisor. The ideal candidate would be highly competent, proactive, and independent with at least 3 years’ experience working as assistant in a professional environment with knowledge of diary management, travel bookings and logistic management. TEAM ASSISTANT ROLE:

Diary and calendar management for Managing Directors
Coordinating and scheduling meetings and conference calls across multiple time zones
Managing high volume of emails and relaying information in a timely and accurate manner
Coordinating room bookings for internal/external meetings and video conferences across multiple locations
Coordinating travel arrangements, including visa applications, international flights, accommodation, and car bookings
Expense management and preparation
Invoice processing
Taking on ad hoc tasks while maintaining workflow
Supporting teams with day-to-day issues, needs, and queries
Providing phone/holiday coverage for colleagues
Admin functions such as updating attendance and other team admin tasks

TEAM ASSISTANT ESSENTIALS:

Excellent Microsoft 365 skills with a proactive attitude towards managing diaries and logistics
Demonstrates dependability, high attention to detail, and strong multitasking abilities
Consistently professional communication skills in person, on the phone, via Zoom, and by email at various levels
Comfortable working with people at all organisational levels, both internally and externally
Team player with the ability to work well under pressure in a changing environment
Flexible and adaptable, able to support multiple teams
Friendly, polite, approachable with a “can do” attitude

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Team Assistant - Engineering

Personal Assistant (PA) / Executive Assistant (EA)

Executive Assistant

Executive Assistant