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- Reporting into Managing Director until the Executive Assistant is back from Maternity leave
- Heavy diary management for MD
- Ad-hoc meetings to arrange for other team members
- Organise all team meetings/ staff events – quarterly safari (day trip), annual offsite and Christmas lunch/ party
- Book all travel for the team on company card
- Expenses for MD and Acquisitions Director
- Uploading all invoices to Accounting software – FreeAgent and matching up with bank transactions
- Liaising with HR advisors – Loch HR for consulting agreements/ employment contracts/ company policies
- Liaising with IT –for laptops for new starters, setting up email accounts, any IT or software issues
- Liaising with the team for any office related matters, key cards, memberships for new starters
- Personal support for MD – ad hoc – online banking, purchasing gifts, car admin, personal meetings & some travel
- Excellent Outlook skills a necessity with a proactive attitude when managing diaries and logistics
- Able to manage competing time-sensitive priorities and tasks.
- Demonstrates dependability and high attention to detail along with the ability to multi-task.
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels.
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player and work well under pressure within a changing environment.
- Flexible and adaptable to work and support across multiple teams.
- Be resourceful and able to use own initiative in solving issues.
- Discretion to deal with confidential business matters.
- Friendly, polite, and approachable with a “can do” attitude.
