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An amazing and exciting job opportunity has arisen to work for a leading player in the events and hospitality industry.
This is an admin rolw with a difference where you will have full responsibility for up to 200 staff in helping in dealing with their logistics.
Please only apply if you are willing to travel quite a lot all over Europe and England. - approx 8 weeks a year.
Key duties will include the following:
- Booking Accommodation
- Travel arrangements for all staff, including itinerary planning and coordination
- Liaising with staff prior to the events to confirm schedules and requirements
- Managing check-in and check-out processes on-site
- Traveling to events to oversee logistics and ensure smooth execution
- Collecting all staff data prior to the event, including passport details, emergency contacts, and special requirements
- Booking airport transfers and coordinating pickup/drop-off times
- Booking vehicles and managing rental agreements, insurance, and fuel arrangements
- Creating carnets and ensuring accurate documentation for international travel
- Arranging visas, tracking application progress, and handling any issues
- Arranging work permits and ensuring compliance with local regulations
- Managing travel insurance for all staff and handling claims if necessary
- Ensuring compliance with company travel policies and budget constraints
- Handling last-minute travel changes and troubleshooting unexpected issues
- Organising vaccinations or medical requirements for international travel
- Liaising with event organizers and suppliers for on-site logistics
- Maintaining accurate records of travel expenses and processing reimbursements
- Assisting with securing event passes and credentials for staff
- Providing 24/7 support for traveling staff in case of emergencies
This role will suit a young and ambitious person who loves people and to travel. When not travelling, it will be an office based role 5 days a week from 9am-5:30pm.
TwentyFour Recruitment is an equal-opportunity employer. If your skill set and experience match the above ad then please apply today and if your CV is shortlisted a consultant will contact you to discuss the next stage of the recruitment process.
