Administrator with Italian

Administrator with someItalian, Private Wealth Investment Company, Permanent, 27,000-33,000

Our client is seeking an Administrator to join their Client Services team. Italian fluency would be an advantage. This is a busy role where dealing with confidently with clients and prioritising conflicting deadlines is key.

Duties and Responsibilities

• Assisting a team to administer a portfolio of companies and trusts
• Point of contact with high net worth clients and liaising ensuring all instructions are dealt with efficiently
• Incorporating/terminating and managing UK and international companies and rusts in line with legislation
• Preparing of statutory documentation and resolutions to reflect any company/trust changes
• Ensuring companies are in good standing and filing deadlines are met
• Liaising with agents, external suppliers, solicitors, bankers and other third parties to ensure the smooth running of client companies
• Ensuring all client financials and other records are up to date and in good order
• Opening/closing of bank accounts, preparing bank payments within set timescales and monitoring accounts for incoming credits and liaising with the bank as and when necessary
• Providing billing support and debt collection when required
• Drafting legal documents, letters and invoices relating to client transactions
• Organizing couriers and handling post including filing and further distribution
• Assisting clients with ad-hoc requests as and when they arise including new transactions
• Assisting with the on-boarding of new clients and all relevant formalities to set-up new client files
• Deal effectively and efficiently with all internal administration matters, complying with all relevant external regulations and internal Company policies and procedures;
• Liaise with clients regarding day to day administration queries, within capabilities;
• Advising/communicating with clients verbally and in writing on matters relating to their companies, including use of email, letter and telephone
• Upkeep of companies files and records on a day to day basis
• Setting up the boardroom for meetings, answering incoming calls and accepting deliveries for the office
• Carrying out ad-hoc duties, as required Oversee travel plans; including expenses and visas

Desired Skills and Experience:

• Confident Excel knowledge
• Fluency in English, knowledge of Italian would also be an advantage
• A friendly personality, team spirit, adaptability and sound common sense
• Good presentation, be self-motivated and have initiative
• Able to prioritise workload as the work is varied and strict deadlines must be met
• A methodical and organised approach to deliver high quality service
• A keen eye for accuracy and detail
• Numerate
• Interest or previous experience in international finance would be an advantage

Due to the large number of applications that we receive, only shortlisted candidates will be contacted.