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Job Title: Legal Secretary
Department: Commercial Real Estate and Banking & Finance
Role Overview: We are seeking a dedicated and experienced Legal Secretary to join a dynamic Commercial Real Estate and Banking & Finance department. The successful candidate will provide comprehensive secretarial support to a range of fee earners, including Partners, Associates, and Trainees. This role requires a proactive individual with excellent organisational and communication skills.
Key Responsibilities:
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Address client queries and take messages as needed.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of fee earners.
- Email Management: Manage inboxes, ensuring urgent emails are promptly addressed or forwarded to the appropriate fee earner.
- Typing and Dictation: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
- Travel Arrangements: Organise travel plans, including flights, hotels, and dinners.
- Collaborative Support: Work with other secretarial staff to provide support during absences and assist with ad-hoc duties as requested.
- Property and Finance Searches: Conduct relevant property and finance searches, handle Land Registry applications, and manage stamp duty returns with guidance from fee earners.
- Billing Support: Assist fee earners with billing processes.
Skills & Experience:
- Minimum of 3 years of professional experience as a Legal Secretary or Legal PA.
- Experience within Commercial Real Estate and Banking and Financing.
- A relevant secretarial qualification (e.g., ILEX, Pitmans, Quest, RSA) is preferred.
- Proficiency in Microsoft Office packages.
- Experience in full diary and email management.
- Excellent communication skills.
- High level of attention to detail.
- Strong ability to prioritise tasks effectively.
