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An award-winning law firm based in the city is a seeking a Reprographics and Post Assistant, paying up to £28,000 plus benefits, to join their growing London based Team.
The position will be supporting the Reprographics and Document control function of a busy firm, providing administrative support to Fee Earners, Paralegals and Secretaries across the business. To allow for the smooth running of the day to day operations of the firm.
Duties will include the following:
- Scanning incoming post for employees into Flowmatrix system
- Providing a reliable reprographics service including 'hands on' operation of equipment for copying, finishing and scanning legal documents
- Scanning documents into Flowmatrix system, Document Management System and to Outlook
- Discussing job requirements with staff members and ensuring work is completed to a high standard
- Administrative tasks such as filing and locating documents, proof reading documents before sending;
- Assisting Facilities with processing and franking outgoing post
- Managing consumables - -MFD's, reprographics equipment
- Helping with office moves and relocations and moving boxes/files between departments
- Working closely with the Facilities, Records and Reception teams;
- Responding to emails, TopDesk, tickets, and telephone calls to the department; Additional tasks that may arise and are relevant to the typical responsibilities of a Facilities department.
The ideal candidate will come from a post and reprographics background and have experience working within law firms. You will have a high attention to detail, great team working skills as well as enjoying being the go to person for a team. You will be highly process driven and have experience working with document control systems.
If you have post room experience in a law firm and are looking to enhance your career and experience then please do apply directly to the advert.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
