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Responsibilities
- Analysis - Work with Facilities, Corporate Real Estate, Health and Safety, and outsourced services providers, to develop a definitive and comprehensive defined estate list to which LBS require statutory compliance assurance. Define and agree specifically which compliance obligations apply to each property. Understand and incorporate existing ways-of-working across LBS into a cohesive compliance assurance service.
- Risk assessment - Develop a risk based categorisation of the defined estate and prioritise addressing areas of high risk and known concern. Develop an extensive knowledge of the operational uses of a large and varied estate that guides the development and implementation of an ongoing monitoring and controlling process. Where appropriate discuss risk and property use with LBS staff to ascertain where risks may develop in future.
- Project management - Take the leading role as the project manager for a substantial review of the compliance assurance status at LBS. To include defining the project scope and terms of reference, producing and maintaining a visible project plan, managing staff and financial resources, demonstrating ongoing progress towards defined project goals, and routinely reporting project and compliance status.
- CAFM - Work with LBS staff from FM, IT, and Estates to introduce, configure, and deploy a Computer Aided Facilities Management (CAFM) system that will be the centralised repository and planning system for all FM activities within LBS. This system is to become the 'single source of truth' for statutory compliance topics, holding asset data, compliance assessment and certificates, evidence of remedial works, and summary reporting to senior management.
- Auditing - Organise and control the systematic auditing of all compliance topics in scope across the defined estate, on a timely basis, that achieves statutory obligations. Plan the audit schedule sufficiently in advance to avoid access problems or ensure the availability of local staff and technical contractors or consultants undertaking audits and assessments. Arrange ad-hoc auditing as necessary.
- Record keeping - In order to meet statutory compliance obligations develop a well organised and accessible library of current and historical documents that can be used as evidence of LBS meeting it's obligations and/or demonstrates corrective action is planned or ongoing. This system should have integrity and traceability and be suitable to meet any LBS internal audit requirements.
- Assessments and surveys - Organise technical assessments and mechanical and electrical asset condition surveys as required to meet statutory obligations. Assess and recommend contractors and consultants to perform these tasks and work with FM procurement staff to confirm their professional suitability and onboard new suppliers. Review completed assessments in sufficient detail to ensure all LBS obligations are being met and all remedial and corrective works are identified.
- Remedial works - Organise and ensure all necessary remedial works are identified, have clear ownership, and are tracked through to verified completion. Work with LBS and FM staff to identify contractors and technical specialists to undertake corrective and remedial works in a timely manner that achieves value-for-money. Provide assurance that works are completed to an appropriate standard that resolves the initial non-compliance.
- Team leadership - Demonstrate leadership and management of the Project itself, the staff dedicated to this functional area, and champion the topic of Statutory Compliance across LBS at every organisational level. Provide technical guidance and coaching support to LBS staff involved in delivering the success expected in this functional area.
- Reporting - Develop and provide a targeted suite of reports to various LBS and FM staff that provides assurance that statutory obligations are being met. This to allow executive and governance oversight CEO level, and detailed analysis of specific properties and topics for scrutiny by functional and service managers looking for reassurance and understanding of this complex topic.
If you are interested in this role please send your updated CV in the first instance.
