Operations Assistant

• Are you a resilient, solutions orientated administrator who thrives in a fast paced environment? 

Our client are an innovative long standing company who create and manage underwriting businesses in the heart of London and they are currently recruiting for a Committee Operations assistant to join their established team. 

This role is due to the expansion of the workforce and the ideal applicant would've had a strong background in Administration as well as an exposure to governance.

We are seeking a dedicated Governance Coordinator to support our client-focused governance forums. This role is integral to ensuring the smooth operation of committee meetings, including scheduling, preparing agendas, and facilitating in-person meetings. The ideal candidate will be highly organised, detail-oriented, and possess excellent communication skills.

• Schedule meetings, book rooms, and arrange refreshments.
• Update the central committee schedule and communicate changes to stakeholders.
• Prepare and issue agendas, coordinating the collection of necessary papers and presentations.
• Create meeting packs to agreed quality standards and act as the point of contact for director/member/attendee queries.
• Attend in-person meetings to ensure appropriate room setup, functioning technology, and meeting recording.
• Take minutes for ad hoc meetings as required.
• Maintain meeting attendance records and action logs, issuing updates promptly after meetings.
• Liaise with the chair and external firms to draft and distribute minutes within service levels.
• Collaborate with the Company Secretariat team to align agendas, papers, and scheduling, providing support during peak times.
• Perform additional administrative support tasks as needed.

• Proven experience in a similar governance or administrative role.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using office technology and software for meeting setup and documentation.
• Ability to work independently and as part of a team.
• Experience in minute-taking and maintaining accurate records.
• Familiarity with corporate governance practices and standards is advantageous.

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and supportive environment.
• Professional development and growth opportunities.

To apply for the Governance Coordinator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.