- Diary management, arranging internal and external client meetings and site visits (sending outlook invites, preparing agendas and travel arrangements)
- Provide administrative and co-ordination support to Project Directors and senior staff members
- Filtering queries, developing a sound understanding of their requirements and responding accordingly
- Coordination of travel and all bookings, ensuring authorisation from team manager
- Document control
- Assist the Director with expenses
- Assisting the Project Directors with P&Ls reviews, Baselines, to keep their projects at the agreed level of profit
- Ad hoc administrative and co-ordination support to the Project team
- Assist with project submissions such as arranging shipping for materials
- Correspondence & liaise with clients/ consultants
- Travel booking for the team including international visas
- Assist project leaders updating project related information
- Co-ordinate and arrange documents
- Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
- Adhoc support for project presentations in PowerPoint/Indesign
- Co-ordinate with IT for computer problems, upgrades & queries
- Co-ordinate with Reception for meeting room booking, post & couriers
- Co-ordinate with People and Talent for new starters, interviews etc.
- Organise annual staff appraisals for the team
- Organise document translations where needed
- Co-ordinate with the New Business team for new project proposals
- Assist with project invoicing & staff planning as directed
- Check timesheets & facilitate the allocation of project resourcing
- Liaise with accounts and other departments on behalf of the team
- Occasionally organise social events for the team
- IT packages required (Word, Excel, PowerPoint, Outlook & InDesign)
Back to searchProject Coordinator / Project PA - Hybrid - 3/4 days on site - Built sector
Career Moves Group
Posted 15 days ago, valid for 11 days
London, Greater London EC1R 0WX
£25,000 - £35,000 per annum
Full Time
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Sonic Summary
- The position of Project Coordinator / Project PA is a permanent role located in Central London, offering a salary of up to £36,000 per annum depending on experience.
- This hybrid role requires the candidate to work 3 to 4 days in the office each week, supporting a growing team which includes Directors.
- Key responsibilities include diary management, coordinating meetings, travel arrangements, document control, and providing administrative support to senior staff members.
- Candidates should possess relevant experience, although the specific number of years required is not stated in the job description.
- Proficiency in IT packages such as Word, Excel, PowerPoint, Outlook, and InDesign is essential for this role.
