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- Managing multiple diaries across internal and external meetings
- Coordinating travel arrangements
- Handling event management (both internal and external as required)
- Maintaining workflow by studying methods, implementing cost reductions, and developing reporting procedures
- Creating and revising systems and procedures by analysing operational practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing necessary changes
- Developing administrative staff by offering information, educational opportunities, and experiential growth
- Resolving administrative problems by coordinating report preparation, analysing data, and identifying solutions
- Ensuring operation of equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
- Providing company or project information by responding to questions and requests
- Managing supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies
- Completing operational requirements by scheduling and assigning administrative projects, expediting work results
- Maintaining professional and technical knowledge by attending workshops, reviewing publications, establishing networks, and participating in professional societies
- Contributing to team efforts by accomplishing related tasks as needed
- Minimum 12 months diary management experience Â
- Strong Microsoft Suite experience
- Experience working in creative industries
- Experience supporting Director level
