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Team Assistant - West End - £28,000-30,000
Hybrid working, 09:00-18:00
Wise May are looking for a Team Assistant to join our client, a friendly and dynamic law firm based in the West End. This is a great opportunity to join a friendly team who reward hard work.
Duties to include:
- Manage the daily operations of the office, including facilities, equipment, and supplies
- Manage office archiving and document management
- Ensure the office environment is professional, efficient, and compliant with health and safety/fire standards
- Handle vendor contracts, including office supplies, cleaning services, and technology providers
- Provide administrative support to legal and support teams, ensuring deadlines and priorities are met
- Support the Practice Manager when required
- Coordinate and schedule meetings, including client appointments, internal discussions, and team events
- Assist the Practice Manager with marketing and events
- Liaising with employees to provide support on all aspects of technology and phones
- Working with IT support to set up new joiners with PC/mobile phones/tablets - updating existing models
- Leavers processing - return of equipment
- Managing ad hoc IT projects with our IT providers
- Oversee office budgets and liaise with the accounts department
- Assist with billing and client invoicing processes where required
- Ensure compliance with legal and regulatory requirements, including data protection and confidentiality protocols
Skills:
- Proven experience as a Team Assistant/Office Manager preferably in a law firm or professional services environment
- Excellent organisational and multitasking skills with a keen eye for detail
- Proficiency in Microsoft Office Suite
- Strong communication and interpersonal skills
- Understanding of data protection, confidentiality, and compliance requirements in a legal contex t
Benefits:
- AXA healthcare
- SimplyHealth cash plan
- Cycle to work
- 25 days leave increasing with the length of service
