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My well established FTSE 100 Client is urgently recruiting for a Personal Assistant (PA) to work up to 4 days a week on site in central London for an initial 3 month contract, working inside IR35 (through an umbrella company).
I am looking for 3-5 years of PA experience at the C-suite or Director level, to support three directors and assist the wider department team.
The role will involve organising events, scheduling calendars, and booking meeting rooms and travel.
Typical day to day activities will include;
Description
Check emails, calendar, and priorities for the day
Filter, flag urgent meeting requests/emails, and draft responses to relevant people
Schedule/reschedule meetings, accept meeting requests promptly, and set reminders. Always have a forward look in diaries up to 2 months in advance.
Categorise and color-code director's meetings based on activities or type of meeting
Update directors via email to teams depending on urgency on any schedule changes and/or priorities they need to be aware of
Book flights, hotels, and transportation if needed
Prepare meeting agendas for calendar invites as and when required, documents, and briefing notes
Check on pending tasks and remind stakeholders
Manage receipts, create expense reports in SAP Concur, and payments
Book restaurants for directors or guests as needed
Ensure meeting rooms as booked for every meeting in the director's diary on the days they are in the office, Tuesdays, Wednesdays and Thursdays. Forward look at book meetings rooms in advance. Ensure a MS Teams in always included.
Recap tasks, update to-do lists, and set priorities
This is likely to move quickly, if you have the skills / experience required, are able to be on site in central London up to 4 days a week and are happy to work inside IR35 - through an umbrella company, please send an up to date CV for an immediate response and more information on a fantastic role with a truly great Client.
