Student Services Administrator: Medical

We are an ‘Outstanding’ (Ofsted 2023) secondary academy, established in 2018 to provide an excellent education for children in Wimbledon.

Two years after opening, we moved into our brand-new building which is modern, bright and equipped with state-of-the-art facilities in every area of the curriculum. We are oversubscribed and fortunate to have an amazing level of support from the community with waiting lists for entry into every year group of our academy.

Harris Academy Wimbledon promotes high levels of academic achievement across the curriculum, encourages participation in extra-curricular opportunities and empowers students to make decisions wisely. The curriculum is rich, diverse and personalised ensuring every student achieves his or her true potential. Academic success goes hand-in hand with a rich variety of enrichment and extra-curricular activities; these help foster a spirit of aspiration, resilience and joy in learning.

Professional learning is at the heart of the academy, supporting all staff in their development. The academy has a growth mindset approach where industry and commitment are seen as cultural virtues. Development of resilience, self esteem, managing risks/consequences and the ability to work effectively together all form a key part of the pastoral provision.

There is a great deal of collaborative working and sharing of good ideas about what works within secondary academies at Harris. The successful candidate will be joining a friendly and outward looking group where professional development and progression opportunities are second to none.

Your responsibilities will include:

• Being the first point of contact for all medical issues of students, administering first aid and attending to minor accidents or summoning expert/emergency support if necessary
• Ensuring students going to hospital are accompanied, and parents are informed
• Maintaining records on all medically related incidents/interventions and circulate as necessary
• Maintaining a list of students with specific health conditions and liaising with parents as to appropriate action to take in the event of an attack
• Ensuring that suitable and sufficient training is provided for staff to administer medication and support where required
• Maintaining the list of staff who can administer first aid within the Academy, and providing opportunities for trained first aiders to practice first aid
• Being aware, and informing staff as necessary, of non-accidental injuries, patterns of illness etc.
• Contacting parents as necessary
• Maintaining the Academy medical room and first aid kits throughout the school and in school vehicles
• Storing all student medication appropriately
• Assisting with arrangements for vaccinations
• Monitoring and logging the use of toilets during lesson times
• Managing lost property
• Monitoring the ‘on-call’ email and escalating without delay, fully briefing SLT on any urgent matters arising via student services
• Managing and maintaining student individual healthcare plans
• Leading on student uniform loaning
• Co-managing the student hatch from 1pm daily.
• Ensuring all registers are completed and following up with staff as necessary
• Retrieving, filing and logging in MIS any past and future medical absence notes
• Identifying students who may require support in improving their attendance because of medical issues and liaising with the Attendance Support and Welfare Officer
• Assisting in maintaining the late book and signing in/out lists, and transferring entries into MIS
• Covering Reception from 7.30am to 8.30am

We would like to hear from you if you have:

• Qualifications to GCSE level or equivalent
• Good numeracy/literacy skills
• General clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of attendance processes in school

For a full job description and person specification, please download the Job Pack.

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.