Accounts Payable Administrator

Accounts Payable Administrator

Duration: 3-Month Temporary Role
Hours: Part-time, 21 hours per week, working across Monday, Tuesday and Wednesday.
Location: Hybrid working with 1 day per week (Tuesday) in the Victoria (SW1) office

Start Date: Immediate
Pay Rate: £14.85 per hour plus £1.79 per hour holiday pay (equivalent to annual salary of £27,027 FTE)

Charity People are delighted to be recruiting an Accounts Payable Administrator to support a leading organisation dedicated to workforce development during a particularly busy period. This role is an excellent opportunity to contribute to impactful work within the education and training sector while maintaining a flexible working arrangement.

About the Organisation:
The organisation is a respected charity committed to improving professional development opportunities for educators, trainers, and leaders. By supporting the development of skills, leadership, and training programs, the charity plays a vital role in helping professionals excel and make a difference in the lives of learners across the UK.

About the role

Key Responsibilities:

• Provide first line of support for queries into the finance inbox,
• Process invoices ensuring that these are:
  • matched against corresponding purchase orders
  • goods receipted
  • entered on the system for payment on a timely basis
• Monitor progress of invoices through the approval process, taking action to resolve any issues where they occur, working together with the Accounts Payable and Finance Systems Accountant
• Liaise with suppliers to ensure invoices are complete and with the relevant budget holders to ensure missing PO, goods receipting or authorisations can be processed swiftly
• Track exceptional items such as urgent payments etc, resolve any issues and escalate for resolution appropriately
• Facilitate the coding and approval of the diner club/ credit cards and any such other transactions by forwarding to relevant persons on a timely basis
• Ensure that payments made automatically by direct debit or standing order are supported by properly approved and recorded invoices on a timely basis
• Raise requisitions as required for approval by the Finance Team
• Ensure that overall financial controls within the role are always adhered to and any issues are escalated to the Accounts Payable and Finance Systems Accountant or Senior Financial Accountant

What We're Looking For:

• Proven experience in Accounts Payable and finance administration.
• Demonstrated ability to manage a shared Finance inbox and prioritise tasks effectively.
• Financial literacy, including experience with supplier invoices and purchase orders.
• Strong problem-solving skills with flexibility, adaptability, and resilience.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Exceptional attention to detail and the ability to meet deadlines in a fast-paced environment.

How to Apply:

If you're excited about this opportunity and meet the requirements, please send your CV as soon as possible. Applications are reviewed on an ongoing basis, so don't delay in applying!

Interviews will be via Teams on 16th 17th January

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We know that greater diversity leads to greater results for the charities we work with.