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About the Company
Our client is a well-established and growing hotel chain with a portfolio of properties London. They are seeking a highly organised and proactive PA / Property Administrator to support senior management and assist with the administration of their property portfolio.
Job Responsibilities
Personal Assistant Duties:
- Provide comprehensive administrative support to senior management, including diary management, travel arrangements, and correspondence.
- Handle confidential information with discretion and professionalism.
- Coordinate and prepare documents for meetings, presentations, and reports.
- Act as a first point of contact, dealing with enquiries and correspondence on behalf of senior management.
- Assist in organising corporate events, meetings, and hospitality arrangements.
Property Administration Duties:
- Maintain property records, leases, contracts, and compliance documentation.
- Liaise with landlords, tenants, solicitors, and estate agents on property-related matters.
- Manage property maintenance requests, liaising with contractors and suppliers to ensure timely resolution of issues.
- Oversee utility accounts, insurance policies, and service charges for various properties.
- Assist with rent payments, invoicing, and financial reporting related to property management.
- Keep track of lease renewals, rent reviews, and other key property deadlines.
Key Requirements
- Proven experience as a Personal Assistant, Property Administrator, or Office Manager within a hospitality, real estate, or property management environment.
- Strong administrative and organisational skills with exceptional attention to detail.
- Ability to multitask and prioritise workload effectively in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and property management software.
