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Executive Office Manager - London
Are you ready to take on a pivotal role that ensures a seamless and welcoming environment for over 120 employees? This Executive Office Manager position in London offers a unique chance to shape the daily experience of a dynamic workforce. Your role will be crucial in fostering a positive culture and maintaining an efficient office environment.
Why This Role Stands Out:
Impactful Work Environment: As the face of the office, you will create a safe and welcoming atmosphere for employees, guests, and vendors alike.
Diverse Responsibilities: From managing office operations and vendor relationships to supporting finance and arranging employee engagement activities, your role will be varied and engaging.
Professional Growth: Collaborate with internal and external stakeholders across Europe, Asia, and North America, enhancing your global perspective and professional network.
Employee-Centric Focus: Your efforts will directly contribute to a positive and productive work environment, making a tangible difference in the daily lives of your colleagues.
Key Responsibilities:
Operate the front desk, ensuring an exceptional experience for all guests, employees, and vendors.
Oversee office operations in London, including the snack programme, health and safety, maintenance, and mailroom.
Establish and maintain relationships with outside vendors and the landlord for site maintenance; administer local contracts and maintenance agreements.
Proactively identify ways to enhance the office environment and improve the overall experience.
Manage the Keycard Management & Inventory system for visitors, new hires, and existing employees.
Take ownership of the Community Experience ticketing system in London, ensuring efficient handling of tickets within strict SLA frameworks.
Support finance and invoice processing, including vendor management and collaboration with finance teams for timely payments.
Prepare monthly newsletters and assist with business reporting for the London office.
Arrange regular employee engagement activities and support annual business events.
Work cross-functionally with other internal and external stakeholders on day-to-day and event-based tasks.
Provide administrative support to the local leadership team as needed.
What You Will Need:
Proven experience in office management or administrative support, ideally within a fast-paced environment.
Proficiency in Google or Microsoft Suite, with the ability to learn and adapt to new technologies and systems.
Effective communication skills (written, verbal, and in person), with a positive approach to managing internal and external interactions.
Office management experience within a similar role our client will provide job training and no qualifications required.
Hours: 40 Hour week Monday – Friday 09:00 – 18:00pm
Pay:    This role offers an attractive hourly rate of £20.00 per hour
Start Date: 12th March 2025 this is a temporary ongoing role
This role is perfect for someone who thrives in a dynamic environment and is passionate about creating a positive workplace culture. If you possess the skills and experience required, this could be the next exciting step in your career Please apply to (url removed)
