Office Coordinator & HR

Are you a proactive and detail-oriented professional with a passion for facilities management and office operations? We're recruiting for a dynamic organisation seeking an Office Coordinator to ensure the smooth running of its UK-based workplace. This on-site role (5 days a week) involves maintaining a safe, functional, and welcoming office environment while supporting HR administration and stakeholder coordination.

Office Coordinator - London - On Site - Contract 3 Months

Key Responsibilities

• Facilities Management: Schedule and oversee routine maintenance, repairs, and inspections for office systems Respond to urgent requests and conduct regular checks to proactively address issues.
• Office Moves & Setup: Coordinate relocations, renovations, and space reconfigurations, including sourcing and arranging furniture and equipment.
• HR Administration: Maintain employee records, assist with onboarding/offboarding processes, support training programs, and manage benefits administration.
• Safety & Compliance: Implement safety protocols, perform audits, and ensure adherence to health and safety regulations, including emergency preparedness.
• Daily Operations: Manage office supplies, equipment upkeep, and vendor relationships. Arrange meetings.
• Communication Hub: Act as the go-to contact
• Space & Budget Oversight: Track office space usage, manage occupancy data, and assist with facilities budgeting to optimise costs.

Qualifications & Experience

• Minimum 2 years' experience in facilities coordination, HR support, property management, or a similar role.
• Bachelor's degree in facilities management, business administration, or a related field (preferred but not essential).

Skills Required

• Strong prioritisation and independent working skills in a fast-paced environment.
• Knowledge of building systems, maintenance processes, and safety standards.
• Excellent communication, negotiation, and problem-solving abilities.
• Proficiency in Microsoft Office and facilities management tools.
• Detail-oriented with a proactive approach to challenges.

Working Conditions

• Full-time, office-based role (Monday-Friday).

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.