- Career development
- Dealing with a high performing team
- Growing firm
- Manage day-to-day administrative tasks such as answering phones, managing correspondence, and coordinating calendars for the investment team.
- Schedule meetings, book conference rooms, and prepare agendas for internal and client meetings.
- Arrange logistics for employee travel, accommodation, and meeting spaces.
- Maintain SharePoint and task management systems, uploading key documents and managing internal files.
- Track deadlines for finance, reporting, compliance, and business administration, taking ownership of select tasks.
- Oversee office equipment like printers, copiers, and audio-visual systems, coordinating with IT support as necessary.
- Ensure compliance with health and safety regulations.
- Build and maintain relationships with vendors and service providers.
- Track budgets related to office supplies, maintenance, and events, reporting expenses to finance.
- Assist with client-facing events, such as seminars and meetings, ensuring a professional atmosphere.
- Plan and coordinate team social events to promote a positive company culture.
- Assist in onboarding new hires, handling HR documentation, setting up workstations, and introducing new employees to office procedures.
- Act as a point of contact for office-related concerns or needs from the team.
- Help coordinate ongoing employee training to meet professional development requirements.
- Ensure office operations comply with industry regulations, including data security and confidentiality.
- Manage the storage and disposal of sensitive documents in line with company policies.
- Assist with audit preparations by ensuring all necessary documentation and records are up to date and accessible.