Robert Half Office Team are currently recruiting for a Office Manager for a 6-12 week contract based near Moorgate.

the Office Manager will lead the charge in running the workspace; they will ensure it's a productive, fun, and inspiring space for team and partners alike.

In this busy and varied position, you'll be working alongside a high performing team who appreciate that great work needs the right conditions. As a self-starter with a 'no task too big or small' approach you'll oversee the day-to-day operations of our young and vibrant office to the highest standard.

This is a full-time role, working Monday to Friday in Central London.

Key Responsibilities

Office administration: Manage office systems and procedures to ensure seamless operations. Tasks include filing, auditing, and handling correspondence and queries efficiently.
Finance administration: Support financial processes by assisting the Finance Team with tracking and recording invoices, monthly payment reconciliations, expense tracking, and preparing expense reports.
Onboarding support: Coordinate the onboarding and offboarding processes for new hires, including IT setup, building access, first-week support, and liaising with IT to ensure timely preparation of equipment.
Office supply management: Regularly monitor and replenish office supplies, liaising with suppliers as necessary to maintain inventory levels and ensure materials are readily available.
Facilities management: Maintain a tidy, well-presented, and fully operational office by managing service contracts, addressing maintenance issues promptly, and acting as the primary contact for building management and operational needs.
Health & safety compliance: Oversee Health & Safety compliance, including maintaining policies, conducting risk assessments, ensuring fire safety measures, and monitoring equipment maintenance.
Front-of-house coordination: Serve as the first point of contact for employees, guests, and service providers, always ensuring a professional and welcoming environment.
Diary coordination: Organise and manage schedules, meetings, and appointments efficiently.
Travel arrangements: Research and book travel for staff, including flights, hotels, and ground transport, ensuring seamless planning and adherence to budgets.
Employee benefits and wellness: Assist the Chief of Staff with administering employee benefits programmes, including private healthcare, pensions, and wellbeing initiatives.
Delivery and returns management: Oversee incoming post and deliveries, ensuring packages are logged and distributed accurately. Manage returns efficiently, including packaging, arranging, and tracking.
Event support: Collaborate with the Events Team
Team support: Take on additional tasks as needed to support the Executive Assistant, wider team, and office environment effectively.

Requirements

You have at least 4 years of experience managing office environments, ideally within a small to medium-sized organisation.
You bring existing knowledge of London office suppliers and workplace policies.
You're a master organiser with an eagle eye for detail.
You're enthusiastic about fostering a positive company culture and improving the employee experience.
You thrive on tackling new challenges.
You're highly proficient in Microsoft Office tools.
You're comfortable using modern technologies like Slack, SharePoint, and project management tools such as Asana or similar platforms.
You have experience in office event planning and a genuine passion for delivering successful events.
You remain calm under pressure, with experience working in collaborative, multidisciplinary teams.
You're a self-motivated problem-solver with a creative and adaptable mindset.
You're professional and articulate, capable of building effective relationships at all levels.
You excel in time management, juggling tasks, and meeting deadlines seamlessly in a fast-paced environment.
Your positive attitude makes you a joy to work with.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.