Career development
Dealing with a high performing team
Growing firm

Fram are working with a successful investment manager, with offices in Devon, who are seeking a new office manager. The role is full time and offers exceptional career growth for the right candidate. Our client deals with HNW individuals and invests across a wide range of asset classes using cutting-edge technology. Due to movement within the firm, they are looking for an exceptional Office Manager to oversee the daily operations of the office and ensuring a productive and efficient working environment. This position is perfect for someone with experience in office management, ideally within financial services or other professional industries. It may also appeal to a high-performing Executive Assistant seeking the next step in their career. Key Responsibilities:

Manage day-to-day administrative tasks such as answering phones, managing correspondence, and coordinating calendars for the investment team.
Schedule meetings, book conference rooms, and prepare agendas for internal and client meetings.
Arrange logistics for employee travel, accommodation, and meeting spaces.
Maintain SharePoint and task management systems, uploading key documents and managing internal files.
Track deadlines for finance, reporting, compliance, and business administration, taking ownership of select tasks.
Oversee office equipment like printers, copiers, and audio-visual systems, coordinating with IT support as necessary.
Ensure compliance with health and safety regulations.
Build and maintain relationships with vendors and service providers.
Track budgets related to office supplies, maintenance, and events, reporting expenses to finance.
Assist with client-facing events, such as seminars and meetings, ensuring a professional atmosphere.
Plan and coordinate team social events to promote a positive company culture.
Assist in onboarding new hires, handling HR documentation, setting up workstations, and introducing new employees to office procedures.
Act as a point of contact for office-related concerns or needs from the team.
Help coordinate ongoing employee training to meet professional development requirements.
Ensure office operations comply with industry regulations, including data security and confidentiality.
Manage the storage and disposal of sensitive documents in line with company policies.
Assist with audit preparations by ensuring all necessary documentation and records are up to date and accessible.

The ideal candidate will thrive in a high-performing, results-driven environment. Have prove experience as an Office Manager or in a similar role, ideally within financial services or a professional industry. Strong organisational skills and the ability to juggle multiple tasks. Proficient y in Microsoft Office Suite, including SharePoint, Power Apps, Teams, and Task Manager. With the rapid growth of the business and exciting future opportunities, there’s never been a better time to join this firm.

Office manager