Temporary Office Coordinator

Join Our Dynamic Team as an Office Coordinator! �?

Are you an organised and proactive individual with a passion for enhancing productivity? We are seeking a talented Office Coordinator to maintain a well-organised and efficient office environment for our innovative organisation. Located in Hammersmith and Fulham, London, our office is just a 10-minute walk from White City train station, making it easily accessible! ??????????

Contract Type: TemporaryHourly Rate: £18 - £20Working Pattern: Full Time

Position Overview:As the Office Coordinator, you will play a crucial role in ensuring smooth office operations. Your responsibilities will include managing supplies, coordinating meetings, overseeing policies, and handling supplier relations to support organisational efficiency and compliance.

Key Responsibilities:

• Manage office supplies, ensuring all team members have the essentials for success ??�?
• Prepare meeting rooms for a variety of discussions, from company meetings to investor talks
• Handle diary management for the executive team ??
• Prepare documentation for our data room
• Optimise HiBob, managing flows, tasks, and policies
• Support the creation of an employee hub in SharePoint
• Take accurate minutes during meetings and share them with the team ??
• Document and regularly review internal policies
• Assist the Head of People and Talent with pre-onboarding duties
• Welcome new team members, ensuring they are set up for success from day one �?
• Use data from onboarding and engagement surveys to enhance employee satisfaction
• Manage communications with third parties and escalate issues as needed
• Send NDAs and contracts while maintaining organised records in SharePoint

Experience and Qualifications:

• Previous experience in an office coordinator role
• Strong organisational skills with attention to detail
• Proficient in MS Office Suite ??
• Highly motivated with the ability to work independently
• Excellent oral and written communication skills
• Comfortable working in a fast-paced environment
• Outstanding interpersonal skills to thrive in a team setting

Desired Behaviours:

• Empathy: Foster an inclusive environment where all team members feel valued and integrated ??
• Collaboration: Engage with all departments, anticipating needs and driving collective success
• Initiative: Proactively maintain supplies and improve office procedures
• Adaptability: Respond swiftly to changes, ensuring productivity remains high

If you are ready to take on a pivotal role in a vibrant team and contribute to our mission of sustainable solutions, we would love to hear from you! �??

Apply Today! Be the driving force behind our office operations and help us create a welcoming atmosphere for everyone. Let's make a difference together!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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