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- Efficiently oversee and process the monthly payroll for over 300 employees
- Ensure smooth administration of the final salary and defined contribution pension schemes
- Provide clear and timely guidance to employees regarding payroll and pension-related queries
- Collaborate with HR to process new starters, leavers, and salary changes
- Handle payroll inputs, including timesheets, overtime payments and special scenarios such as maternity pay and sick pay, termination and bonus payments, and deductions
- Calculate, process, and reconcile PAYE payments, ensuring compliance with HMRC regulations
- Oversee pension contributions, ensuring accurate calculation, payment, and reconciliation
- Issue required tax forms, such as P45 and P60, in a timely manner
- Prepare and reconcile payroll-related general ledger journals and payroll control accounts, including payroll bank accounts
- Generate and verify payroll payment summaries
- Act as the key liaison with the payroll software provider
- Prepare pension-related accounting entries and ensure accurate record-keeping
- Manage pension scheme administration
- Regularly review and update pension materials to ensure clarity and compliance
- Oversee auto-enrolment compliance, including employee communications and administrative requirements
- Maintain an up-to-date understanding of best practices in payroll and pension administration
- Keep informed of industry changes, evaluating new systems and processes to enhance efficiency
- Ensure accurate and timely maintenance of staff records, including proper filing and archiving
- Provide responsive and professional support to employees regarding payroll inquiries
- Generate ad hoc reports, including turnover analysis and salary benchmarking
- Prepare quarterly headcount reports, tracking variances against budgets and forecasts
- Adhere to all relevant Health & Safety policies and take appropriate precautions for staff and visitor well-being
- Undertake other duties as assigned by senior finance and HR leadership
- Extensive experience managing payroll functions for workforces of at least 350 employees, including complex payment structures (e.g., timesheets, overtime, ad hoc payments)
- CIPP certification is an advantage
- Strong working knowledge of payroll and pension systems, with experience using Cascade Payroll and related modules preferred
- Sound expertise in payroll accounting, including payroll and pension reconciliations
- Proficiency in MS Office (Outlook, Word, Excel).
- Strong understanding of payroll legislation and compliance requirements.
- Analytical and problem-solving skills, with the ability to interpret payroll system functionality.
- Highly numerate, with excellent attention to detail to ensure accuracy in reconciliations and statistical reporting.
- Exceptionally well-organised, capable of managing high-volume administrative tasks effectively.
- Clear and professional written and verbal communication skills.
- Ability to deliver outstanding customer service, build rapport, and manage multiple stakeholders.
- Diplomatic, discreet, and professional approach to handling sensitive information.
- Understanding of data protection requirements.
