Support Services Administrator

Support Services Administrator

Location: London

Salary: £18,000 per annum

Hours: 9-6pm, Tuesday, Wednesday & Thursdays with Wednesday working from home

The Role

Responsible for the efficient running of the office – this is a wide-ranging and responsible role, requiring strong administrative, IT, organisational and communication skills, and a can-do attitude.  The ability to work with a variety of people in different disciplines with diplomacy and tenacity is essential, as is the ability to prioritise and work independently.

Dealing and communicating with external stakeholders such as clients and suppliers must be always completed at a highly professional and efficient level.

The overall role purpose is to provide administrative support to the Head of Support Services, Head of Marketing and Company Directors. The successful applicant will provide support to the Leadership Team in the areas of Office Management and Marketing

Key Responsibilities

Office Management:

• Book and keep track of business travel arrangements, including flights, other transportation, and hotels for Bluewater Bio staff
• Keep and maintain records of keys and fobs
• Organisation of team events
• Keep and maintain office kitchen supplies including water, stationery, hardware, etc.
• Reconciling credit card statements, expenses and managing petty cash
• Managing office correspondence, including scanning and filing post
• Managing weekly location form
• Manage Bluewater Bio’s general office telephone number
• Greet and welcome suppliers, clients and business visitors
• Book and assist with parcel shipments including assisting Sales & Marketing with trade show arrangements (travel and logistics)
• Liaise with office building landlord for repairs and access, also liaise with external waste collection suppliers and tradesmen for office maintenance and upkeep
• Other admin or research as requested by the leadership team

IT:

• Manage regular weekly back up of server
• Manage security cameras and alarm systems
• Liaise with 3rd parties to support the IT infrastructure
• Provide equipment and assist team members with IT needs as appropriate

Skills and Qualifications

• Executive Support and/or Administration and/or Project Coordination experience desirable
• Strong numerical skills
• Microsoft Office Proficiency
• Organisation and Attention to Detail
• Clear and Effective Communication skills
• Initiative and proactivity
• Time and Workload Management
• Deadline Adherence
• Discretion & Confidentiality keeping
• Scheduling, Planning and Multitasking
• Professionalism
• Confidence and Self-Motivation
• Flexibility and Team Oriented

To Apply

If you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.