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Property Management Administrator
Are you seeking a new opportunity that will get your foot in the door with a market leading organisation in the property sector?
We desire a motivated administrator looking for an exciting, new challenge!
Benefits
- Career progression
- 25 days holiday plus bank holidays
- Salary reviews
- Sick Pay
- Popular office location
Responsibilities
To work as part of a team supporting the Managers in dealing with:
- Demands
- Letters and reports
- Year end accounts issue and control
- Ensure data is up to date
- Ensure mail is dealt with (paper & electronic)
- Ensure telephones are answered and clear messages are taken
- Ensure where possible that all enquiries are dealt with rather than referring the enquiry elsewhere
- Assist administrative tasks to ensure a high level delivery of service
- Help the management team hit the income and performance targets
- Report on managers activities and income.
- Support your team with all aspects of the service.
- To control and report all income generation from all managers within your team.
- Prepare and submit weekly/monthly and annual reports of managers and teams performance.
- To be aware of all managers daily tasks/whereabouts and when absent for more than one day ensure emails and mail is read and appropriate action is taken with them.
- Respond to correspondence/emails
- Contact contractors to ascertain whether they are able to carry out work
- Monitor contractors performance.
- Follow through and complete jobs, updating database.
- Issue keys to contractors and monitor safe return - recording this information in the key book.
- Ensure that key cabinets are kept secure and closed at the end of each day.
- Ensure that inspections are regularly undertaken
- Arrange meetings
- Issue Draft Minutes to Directors.
- Action Minutes.
- Update the Approved Contractors List
- Ensure that all necessary contracts and annual inspections are in place.
- On managers instructions - forward copies of Inspection Reports to Directors and to action salient points.
- Maintain clear and up to date records of additional fee income as required.
GENERAL
- Answer telephone calls and take the appropriate action.
- Assisting with works orders.
- Produce weekly/monthly/annually reports.
- General filing.
- Processing paperwork on OnBase ( when installed ) and tag as appropriate.
- Any other duties as directed.
PERSONAL REQUIREMENTS
- Well developed interpersonal and oral communications skills
- Interpersonal skills and customer focused
- Ability to multi-task
- Very strong organisation skills
- Ability to work on own initiative
- Good numerical skills
- Ability to prioritise workload and work under pressure
- Demonstrable administrative experience
- Well developed interpersonal and oral communication skills.
- Ability to work on own initiative.
- Ability to work as a team player.
- Ability to prioritise and work under pressure.
- Good organisational skills.
- Knowledge of Microsoft excel and word.
If this role is of interest, please apply now.
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
