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My client, a leader in the wealth management industry, specialising in luxury assets, are looking for an Admin Assistant to join their team in London. In this multifaceted role, you will excel in various administrative tasks that contribute to the seamless functioning of the organisation.
Role and responsibilities:
- Answering incoming calls and directing them appropriately
- Handling phone and email inquiries in a timely manner
- Coordinating and managing projects efficiently
- Reconciling stock and payments to ensure accuracy
- Issuing invoices and processing payments
- Welcoming and assisting visitors at the reception area
- Managing and updating the company database
- Maintaining and organizing personal and team diaries
- Collaborating closely with the Co-Founders and Office Manager
- Organizing and maintaining an effective office filing system
- Preparing, organizing, and securely storing both paper and digital records
- Scheduling meetings, managing calendars, and booking meeting spaces
- Arranging and managing outgoing mail and deliveries
Experience and expertise:
- Three years of experience in a professional office environment
- Proficient in Microsoft Office Suite
- Strong communication skills, particularly over the phone
- Proven ability to read, write, and communicate effectively in English
- Skilled in multitasking and prioritizing tasks independently
- Exceptional interpersonal and relationship-building skills
- Reliable, punctual, and maintains a strong attendance record
- Demonstrates high accuracy and keen attention to detail
- Proactive and able to take initiative
- Familiarity with HubSpot, with prior experience being a strong advantage
- Effective problem-solving abilities
Package
- (phone number removed) DOE per annum
