Office Manager(Construction)

Job Overview
We are seeking a highly organised and proactive Office Manager to oversee the daily operations of our office in Loughton. The ideal candidate will possess strong administrative skills and demonstrate excellent communication abilities. As an Office Manager, you will play a vital role in ensuring the smooth functioning of the office while supervising staff and managing various clerical tasks. Proficiency in QuickBooks is preferred, as you will be responsible for maintaining financial records and assisting with budgeting.

Responsibilities

• Oversee daily office operations and ensure efficiency in administrative processes
• Supervise and support office staff, fostering a collaborative team environment
• Manage human resources functions, including recruitment, onboarding, and employee relations
• Maintain accurate financial records using QuickBooks and assist with budgeting tasks
• Develop and implement office policies and procedures to enhance productivity
• Monthly reporting to finance office of sales and purchase ledgers.
• Handle clerical duties such as filing, data entry, and document management
• Communicate effectively with team members, clients, and external partners via phone and email
• Ensure a professional office environment by maintaining cleanliness and organisation

Other duties include:

Bank reconciliation.

Roofing / Construction Industry related knowledge preferably.

Placing of purchase orders with suppliers.

Maintaining weekly material trackers.

Sales and purchase ledger reporting.

VAT returns.

Manufacturers warranty applications.

Operation and maintenance manual submission.

Updating of project trackers / folders.

Qualifications

• Proven experience in an office management or administrative role
• Strong organisational skills with the ability to prioritise tasks effectively
• Excellent communication skills, both verbal and written
• Experience in supervising teams and managing staff performance
• Proficiency in QuickBooks or similar accounting software is advantageous
• Familiarity with human resources practices is a plus
• Demonstrated phone etiquette and professionalism in all interactions

If you are a motivated individual with a passion for office management and team leadership, we encourage you to apply for this exciting opportunity.

David (Agy)(phone number removed)