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Payroll and HR Administrator
Maidstone
£Competitive depending on experience
About Us
Established in 1790, Haynes Bros Ltd is a dynamic, family-owned business.
The Company was the first in Kent to take on the Ford Motor Company franchise in 1911 and then sell and distribute the complete range of Ford cars, trucks and agricultural machinery.
Today it is the only privately owned company in the UK that still distributes this variety of products, albeit now with different manufacturers including Ford, Iveco, New Holland, Case IH and JCB.
We are currently seeking an experienced and efficient Payroll & HR Administrator to join our team.
Role Overview
As a Payroll & HR Administrator, you will be responsible for delivering the end-to-end payroll process and supporting our HR function. You will ensure compliance with UK payroll laws and regulations and provide support to employees. This role requires strong organisational skills, attention to detail, and the ability to handle sensitive information with confidentiality.
This role would ideally suit an individual who has been working in a similar role and has experience of working with Sage 50 payroll.
Key Responsibilities
Processing Payroll: Accurately processing the monthly payroll for around 360 employees, ensuring timely and efficient payroll transactions. Responsibilities will include:
Collating payroll information
Inputting payroll data into our payroll system (Sage50).
Verifying data, completing checks and liaising with Managers as required.
Carrying out payroll calculations including overtime, maternity, paternity and sick pay.
Applying deductions including court orders, national insurance, tax and pension contributions.
Providing payslips electronically to employees.
Pension Administration: Carrying out all administration for the Companys pension schemes and managing auto-enrolment obligations.
Data Management: Maintaining and updating employee payroll records, including new hires, terminations, and salary adjustments.
Compliance: Ensuring compliance with UK payroll laws and regulations, including RTI submissions to HMRC.
Reporting: Preparing and submitting all required payroll reports, including tax filings and benefits reports (e.g., P11D, P60). Also preparing monthly reports for Accounts and ad-hoc reports for senior managers, as required.
Issue Resolution: You will be the first point of contact for payroll and pension enquiries from staff and you will be required to promptly investigate and resolve any discrepancies and issues.
HR Support: Supporting the HR & Payroll Manager with day-to-day HR matters including:
Providing clerical and administrative support.
Processing documentation and prepare reports relating to all HR activities, such as absence, holidays etc.
Providing managers with necessary new starter documentation, processing new starter paperwork and setting up employee records.
Ensuring HR information is held and updated accurately within our HR system, and it is GDPR compliant.
Carrying out regular driving licence checks for staff.
Person Specification
Minimum of 3-5 years of experience in payroll processing and HR administration.
Proficiency in payroll software and HRIS systems, preferably Sage50.
Strong knowledge of UK payroll laws and regulations.
Excellent attention to detail and organisational skills.
Ability to work independently.
Strong analytical and problem-solving abilities.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Proficiency in Microsoft Office Suite, particularly Excel.
What we offer
This is a full-time position, 37.5 hours per week, Monday to Friday 09:00 17:30 (with some flexibility available).
Competitive salary based on experience and qualifications.
22 days holiday plus Bank Holiday entitlement.
How to apply
If you are interested in this exciting opportunity, please submit your CV and a covering letter detailing your relevant experience and why you are the perfect fit for this role
Only applicants who are shortlisted for interview will be contacted, however we would like to thank all applicants for their interest shown in our Company.
We do not accept speculative CVs from recruitment agencies. Haynes Bros. Ltd will not be liable for any agency fees should we engage with any candidate whose information has been sent speculatively by a third party.
Haynes Bros. Ltd is committed to diversity and equal opportunities. We are opposed to any form of less favourable treatment and welcome applications from all individuals regardless of gender, marital status, civil partnership status, parental status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion/belief, gender reassignment and gender identity, age and those with caring responsibilities.
We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.
Interpersonnel is an equal opportunities employer. All our current vacancies are on our website
