Billing Administrator

The Role

Department: Finance

Location: Manchester

Role: Billing Administrator

The Role

This role is a key position within a fast-paced Working Capital Team responsible for managing the Lock Up of the Casualty Practice across a number of teams with varied requirements and processes. The successful candidate will be responsible for managing the flow of billings in line with agreed targets. The role will require the team to maximise fee billings. Much of the work is high volume and low margin, requiring careful management and working with some of the company's key clients and Senior Partners.

Key Responsibilities

• Maintain and review matters post inception for Finance processing requirements including billing addresses, rates and billing arrangements
• Processing accurate invoices and credit notes using the in-house billing system to ensure that the agreed service levels are met
• Processing of apportionment (multi-party), net recovery and joint billing
• Dealing with billing queries and enquiries via email and phone
• Managing the various inboxes used to manage the volume of work & processes
• Processing WIP write-offs
• Using the Firm's systems to look up general queries on spreadsheets, 3e or case management systems
• Dealing with all aspects of e-billing across all platforms, ensuring matters are set up and prepared for e-billing processes, including collating references and budgets.
• Maintain records of work in Excel
• Assisting in the distribution or dispatch of completed bills
• Undertake ad hoc responsibilities as required by line manager

Specification

• Preferred experience in billing within a legal environment
• Professional manner in all forms of communication
• Excellent organisational skills ability to prioritise competing workloads
• Experience and understanding of apportionment (multi-party), net recovery and joint billing
• Ability to work well as part of a team
• Ability to work effectively under pressure and meet deadlines
• Strong attention to detail and high levels of accuracy
• Previous experience of E-billing (ideally in a legal context) and LEDES formats, and prior use of the 3E platform would be highly desirable.

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.